Most problems with guards come from unclear instructions. Written post orders tell every guard — including the reliever on his first day — exactly what to do at your site.
Core duties
- Control entry and exit of people and vehicles.
- Check visitor IDs and confirm with the host.
- Patrol the premises at fixed and random times.
- Watch CCTV monitors where provided.
- Check locks, lights, taps and fire equipment on rounds.
- Report incidents immediately to the supervisor and client.
- Handle emergencies — fire, medical, intrusion — as trained.
Registers every site should keep
- Visitor register
- Vehicle in-out register
- Material in-out / gate pass register
- Key register
- Incident and occurrence register
- Guard attendance and handover register
What guards must never do
- Leave the post without a reliever.
- Sleep or use the phone for personal calls on duty.
- Allow entry without checks because someone “looks known”.
- Use force beyond what is necessary.
- Share client information with outsiders.
Frequently asked questions
Who writes the post orders?
The agency drafts them after a site survey and the client approves them. They should be updated whenever the site changes.
Related guides
Need trained security guards? Shiv Security Service is a PSARA-licensed security agency with police-verified, trained guards and 24/7 supervision. To get a free site survey and quote, book security staff online, use our contact page, message us on WhatsApp or call us.
Tags:#security guard duties#post orders#security guard checklist#guard responsibilities#security registers